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- Time Sheets
It is the responsibility of the hiring department to collect student time sheets (days/hours worked) and to record/submit these hours into CATS on a regular basis. Employers, please be sure to let your students know which day/time you expect them to submit their timesheets to you each week.
Time-entry for student hours must be submitted in CATS, the SAP Cross Application Time Sheet. For time-entry cutoff dates click here.
For your convenience, we offer a Generic Student Time Sheet on our web site - click here (PDF).
Students who work through the JHU Student 'Temp' Program must use GREEN timecards to record their hours worked. These timecards are available in the Office of Student Employment Services. NOTE: Green Timecards are due each Friday by 4:30pm to Student Employment Services for processing. For more information on the Student 'Temp' Program click here.
- To Correct Hours: go to the correct date in CATS and enter missing hours or change hours already entered.
- To correct labor distribution: go to the correct date and enter the correct cost center, internal order, or WBS element. Clear the cost center, internal order or WBS element that was used and enter the correct one.
When correcting hours or cost distribution of an existing record that has already been processed, the system will prompt you for a short text reason. Short text is entered by left clicking on your mouse. A short text entry box is displayed. The reason for the change should be entered and the record saved. Records that have change will display in red.
Link to SAP Custom Help > Time Entry
Note: Effective 8/24/09, any retroactive changes to cost distribution for hourly paid student must be done by contacting Payroll Shared Services. Any retroactive time or hours adjustment must be done via a bonus supplement on the new semi monthly hourly pernr.
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