Student Employment Services MUST have written approval (appointment letter) from the appointed Dean's office regarding Postdoctoral Fellows in order to process payroll documents (i.e., ISR Forms); we cannot accept verbal approval. The appointment letter must contain the dates of the appointment as well as the FTE and/or semi-monthly salary guidelines.

For A&S departments, the payroll document must match the appointment dates/salary exactly; unless otherwise noted in the Comment section.

For department within Engineering, the dates on the payroll document may fall within the dates noted in the appointment letter; this is also true for the salary guidelines.

Postdoctoral Fellow may obtain a J-Card. To obtain a J-Card the hiring department must notify the J-CARD office (ID Card Services) by email @ jcard@jhu.edu. The email must include the postdoc fellows Name, Personnel Number & Job Title. Once they receive the email the J-CARD office enters the information into their system; afterwhich the Fellow must visit the J-CARD office to pick-up their card. Note, the card is issued as a staff card.

Effective Jan. 1 2007, the J-Card Office is requesting the use of a Personnel SubArea number on J-Card application paperwork instead of the formerly required PCN. This will enable the office to correctly identify the status of a new employee (i.e. faculty or staff) to ensure that the right card is issued. The list of Personal Sub Area Numbers is online at http://www.idcs.jhu.edu/ (click on "JHU Personnel Subarea listing (PDF)").

Also, please provide the Cost Center and SAP GL Account number on all visitor forms if library privileges are to be given. For questions, please call the J-Card office at 410-516-5121.