1) ISR New Hire Form:
Once you create the position and it is (finalized), you must process an ISR New Hire form to put the student on
payroll using your SAP org unit, cost center, etc. Be sure to select Student Employment Services as Approver 2 when hiring a
Homewood student.
Once your ISR 'New Hire' form has been finalized you will receive an email from HR Shared Services. After which, you must go to the
ISR Report Log to view the final recipient comments, this is where you will find the student's personnel number. You will
use this personnel number when entering hours into CATS.
2) Form I-9
You should have instructed the student to complete the Form I-9 at the time of hire, if you did not, do it now. Remember, if the student fails to complete a Form I-9 within 3 business days following their first day of work; you MUST instruct them to STOP WORKING IMMEDIATELY. For more information on Form I-9, please click here.
3) Tax Forms, Direct Deposit, and other related forms
Please inform the student that they can visit Student Employment Services to obtain and complete these documents.
HOW TO?
How to hire a student on Federal Work-Study (FWS)
How to pay an FWS student hourly on semi-monthly payroll
How to pay an FWS student via salary on the semi-monthly payroll
How to pay a continuing FWS student
SAMPLE DOCUMENTS
Position Creates
Undergrad Student Hourly (pdf)
Undergrad Student S/M (pdf)
Grad Student S/M (pdf)
Graduate Student Hourly (pdf)
Grad Student Fellowship Recipient (pdf)
Visiting Undergrad Student Hourly (pdf)
Visiting Undergrad Student S/M (pdf)
Visiting Undergrad (Fellowship) (pdf)
Visiting Grad Student S/M (pdf)
Visiting Grad Student (Fellowship) (pdf)
Postdoctoral Salaried (pdf)
Postdoctoral Fellowship (pdf)
ISR New Hires
Graduate Fellowship Recipient (pdf)
Graduate Salaried with FWS (pdf)
Undergrad Student Hourly (pdf)
Visiting Undergrad Student (pdf)
Bonus Supplemental
Bonus Supplemental Pay (pdf)
Bonus Supplemental Recurring Pay (pdf)
Salary Changes
Salary Change (Hourly) (pdf)
Salary Change S/M (pdf)
Personal Data Change
Personal Data Change (pdf)
Temp Inactive, Termination,..
Return from Temp Inactive (pdf)
Termination (pdf)
For additional information, visit the SAP Custom Help Web Site > Personnel Administration > Hiring Process > PA40 Hiring A Student - University (or) Click Here.
Also please see SAP
Student Job Aids to find help with the ISR forms.
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