The U.S. Citizenship and Immigration Services require a Form I-9 to be completed by all new student employees. This refers to students who are new to the University payroll system (SAP) or students who have a break in service of more than 3 days if the original From I-9 was not completed electronically.

Please note, you must complete Section 1 of Form I-9 on or before the first day of work.  This can be done by visiting www.newI9.com and inserting the employer code 11472.

• U.S. Citizens: You must visit the Office of Student Employment Services (SES) to present documentation for completion of Section 2 within three (3) business days from the first day of work for pay.   Failure to so will result in work suspension and/or termination.  For a list of acceptable documents click here......

• International Students and Permanent Residents: You must complete Section 1 of the Form I-9 on or before the first day of work.
  
  
  • For students who have a social security number issued by the U.S. Social Security Administration, you can complete Section 1 by taking the following steps:
  1. Sign on to  www.newI9.com
  2. Insert employer code 11472 and “continue”
  3. Enter the text indicated in the box and “continue”
  4. Complete Section 1 of the Form I-9
  5. Select “Non-U.S. citizen faculty, staff, and student” as location
  6. Review the information for accuracy
  7. Complete the agreement section
  8. Click “continue”

  Next

  9. Go to the OISSS web site at ww2.jhu.edu/isss/Services
  10. See STEP 1 to print the Data Collection Form for your employer to complete.
  11. Take the completed Data Collection Form along with evidence of identity and work authorization to OISSS to complete Section 2, Garland Hall, room 135.

  
  
  • Students who do NOT have a social security number issued by the U.S. Social Security Administration must visit the OISSS to complete Section 1.
  
  
  
  
  
  Please see the OISSS website at ww2.jhu.edu/isss for more information on procedures.